Simplify by reducing task clutter

Posted by cris

January 9, 2009

Tis the season to review and reflect. January is a great time to audit your strengths and weaknesses. My real work has been falling prey to all the other distractions in my life. I have created elaborate limits to my procrastination sirens. However, they simply aren’t working, and that is because I am not happy to do the real work that I have chosen. Procrastination is easier when you don’t want to do what you have in front of you.

Focussed clutter

I fully implemented ubiquitous capture in 2008. I have been religious about collecting every thought and action. However, now I ignore my PhD tasks because they are overwhelming. I have collected every single thought into my task manager, and used that as my archive, and informal project planning solution.

The problem:

When I got reviewed my next action lists, I had over 100 available tasks. Unlike corporate projects, all of these tasks require me to complete them. None could be delegated. No wonder I didn’t want to peek into that folder. I had been using my next action list as informal project planning. Some of the items were not phrased as actions, and some were even “Perhaps, I’ll decide when I get there.”

The solution:

I created a dedicated informal planning structure. I created a mindmap for each of my main areas of responsibility. I spent the morning purging all the “maybes,” “somedays” and “I just need to remembers” into my mindmaps.

With fewer tasks in my project list, I then converted all my lists to sequential, so I will see one task at a time only. Finally, I returned to my 3 tasks habit - flagging three tasks, and completing those before moving on to choose three more.

When I am processing my inbox, I send some things directly to the mindmaps if necessary. I review these archives at each weekly review. A hidden advantage to this is I can keep my project support material, with much of my long-term thinking in my DropBox, so it is secure.

The result:

I have been getting stuff done. Most momentously, I managed to finish an excel data manipulation task that was big and I hated doing. However, it was a vital next step, so procrastination was a form of self-sabotage.

How do you manage ubiquitous capture and task clutter? How do you prevent accumulation of archive “stuff”?

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en: @vaov: I've an extra if you still need one. Or if anybody still needs one. 07/09/09 10:25pm
en: I want a batmobile or an el camino, I need a car, any suggestions 07/09/09 10:25pm
en: #turnon a girl with a country southern accent or a chick with a west indies accent 07/09/09 10:25pm
en: @tweetnuts Get 300 followers a day using www.tweeterfollow.com Once you add everyone you are on the train or pay vip :) 07/09/09 10:25pm
en: @CryoMax I make it easy: either top or bottom is black. sometimes both! 07/09/09 10:25pm
en: Charley Christ of Florida would be no good as GOP senator. Encourage him to run as a Democrat. His ideas are as weird as Obama’s or worse. 07/06/09 12:38pm
nl: Green armbands for Iran or orange armbands for Burma. But white armsbands for Bakkies Botha's vuilspeel? WTF?? 07/06/09 12:38pm
en: Overwhelmed is an understatement. Can you help me promote my show? DM me if ur able to send a mass email to ur friends or pass out flyers! 07/06/09 12:38pm
en: @meowtaro Just print one off - the guidelines are available from company house. it doesn't have to be spangly paper or anything.. 07/06/09 12:38pm
en: New Question: Has anyone taken Zyban or Welbutrin? What are your experiences? http://tinyurl.com/owusdv 07/06/09 12:38pm
en: @farmettereport OMG - I have to show this pic to Boy... Maybe it will stop him from complaining about our spider and/or #moonfruit 07/06/09 12:38pm
en: Just added Trail of the Werewolf for Clay City, Indiana. The Hunt returns! Will you solve the mystery or will you be meat for the beast? 07/06/09 12:38pm
en: @wellymedia I was npc here,one of the rebels first, then a guard later. Usually I like to play either a barbarian - see avatar - or faun. 07/06/09 12:38pm
en: To work or not to work.. cough..cough.. think I'm feeling sick. 07/06/09 12:38pm
en: @DOMSKIONDECK u got the 32 gb. Blk or white. I copped the blk shit. Real classy. 07/06/09 12:38pm
en: @heatherdedona I was clueless when I first got a bb lol. Then over a month or so I saw the potential of it. 07/06/09 12:38pm
en: @kseem workout or somethin 07/06/09 12:38pm
en: VP of Product Development - Startup Providing Multimedia Services - San Francisco, CA: the online, TV, or mobile.. http://twurl.nl/1ns1o3 07/06/09 12:38pm
en: girls are like internet virus? or brain tumor? 07/06/09 12:38pm
en: Is it just me, or has the T4 on the beach line up got worse since last year? Dare I say... credit crunch? 07/06/09 12:38pm
en: @hochmann But they told me at tf that if the system detects it you'll either get a warning or deactivated. I'm still on T-mobile so no-go. 07/06/09 12:38pm
en: I hope they realise that i was only joking about the camping ticket for sale or it could be a busy day! 07/06/09 12:38pm
en: http://twitpic.com/9hmk2 - She may or may not need a bigger bed. 07/06/09 12:38pm
en: I have a chest infection. Why couldn't I just get a toe nail infection or somethin. 07/06/09 12:38pm
en: http://tr.im/r3WF Not sure which is funnier; MI6 chief's cover blown on Facebook or Lady Shelley Sawers posts photos to Facebook? 07/06/09 12:38pm
en: What's better? I-85 or I-81 from Virginia to Alabama 07/06/09 12:38pm
en: @UnsaidThing Lol we're like twins or smth xDD See you, have fun! xX 07/06/09 12:38pm
en: Or am I right in feeling you want to be left alone. You don't want me. Please don't leave me 07/06/09 12:38pm
en: @gabbymonsterrr excuse me, but i think youuu are the one that has! either that or telstra is having a meltdown. 07/06/09 12:38pm
en: @Owais_Iqbal believe it or not, the biryani here in dxb at Dumpukht is better than biryani in khi! anywhere.. really good here. 07/06/09 12:38pm
en: Is that bagpipes or is it the sound of someone deflating a cat? 07/06/09 12:38pm
en: @REALJenHarman Jen are you playing Monday or Tuesday?? 07/06/09 12:38pm
en: @Wollack that week I unbooked, had not been changed and they'd got cover from another store. So I just took it. Don't tell marg or ma .. 07/06/09 12:38pm
en: Hypertension: Long-Term Risk of Sustained Hypertension in White-Coat or Masked Hypertension. www.amedeo.com/c.php?i=19564548 07/06/09 12:38pm
en: so, is this #musicmonday thing new, or what? 07/06/09 12:38pm
en: stop blind following me or I will punch you. 07/06/09 12:38pm
en: bcoz if noth, they will get very nasty, try to kill u, run u out of town etc. no matter where, what or who u work 4 - try noth to hate.. 07/06/09 12:38pm
en: Sometimes when you're in a creative zone u can't eat or even sleep! Which is why I'm just now gettin to bed. Public Enemies when I wake up? 07/06/09 12:38pm
en: numberfucker, other name for people who like numbers or are too good at maths, bankguys usw.usw. really hate that 07/06/09 12:38pm
en: Quick Q. Do people bother blocking spam followers or do you just let them be? 07/06/09 12:37pm
en: @ricksanchezcnn Its a good idea to do background checks for civil security services. Its fail to hire for a hookup or for cheapest $$. 07/06/09 12:37pm
en: @DenyceLawton #1 all that smoochin on my hubby is gonna cause some problems lol #2 this wk or nxt tops! n #3 those ruffle CL's to DIE for :( 07/06/09 12:37pm
en: #moonfruit is a lie! Every single winner so far is from thr US or UK.. (via @Beler) 07/06/09 12:37pm
en: @FrankieNichelle or tell her ur taking a long ass breakfast break like mr 24 hour lunch break hour man lol 07/06/09 12:37pm
en: Let's open our hearts to all that is good, to all that is beautiful like a stone or a feather, a flower or songbird. Mother is the Source. 07/06/09 12:37pm
en: YOU better watch your mouth or how about just zip it?!.... 07/06/09 12:37pm
en: @vasudevg with or without aero? 07/06/09 12:37pm
en: P.S. nobody likes to follow people who have more that have 2 or more tweets in 1 minute... knock it off people 07/06/09 12:37pm
en: @chrischamcl: Sleep in, wake up late and read the papers or anything else for as long as I like. 07/06/09 12:37pm
en: Why is it when you meet artists they are either super nice or super bitchy? Don't treat me like crap because you had a bad day ok? 07/06/09 12:37pm
en: Wondering lighter, or darker blonde streaks? Or brown streaks? 07/06/09 12:37pm
en: to all spymasters: sorry for being crankypants, but delete or hide your activity, lest you lose a follower 07/06/09 12:37pm
en: The only commercials on these days are insurance, penis pills or vag products! 07/06/09 12:37pm
en: RT @jawannsample: She betta send me my morning text or she'll be decked(lmao I haven't said decked in 10years) 07/06/09 12:37pm
en: RealSurf Winter BBQ - Sunday 12 July. Long Reef or Narra: by puurri (Posted Mon, 06 Jul 2009 14:56:15 GMT)iggy w.. http://tinyurl.com/ozmbwj 07/06/09 12:37pm
en: @MiikaKuisma Do you think there gonna be some big sun spot that can effect on earth?s electricity or something? 07/06/09 12:37pm
en: @Stelephone all of it? in one buy? like the set or like one by one coz that's crazy... :P 07/06/09 12:37pm
en: Chapter-a-day: Leviticus 22 calls for sacrifices without fault or defect. Are you giving God your best today? He's worth it. 07/06/09 12:37pm
en: Anyone know any good rss feeds for "what happened today..." for websites? Code needs to be in PHP or HTML 07/06/09 12:37pm
en: @BillBoorman Do you need something from me. I'm okay w a yes or no. Either way is fine 07/06/09 12:37pm
en: @Sajina that's an interesting topic actually. Or the move to text speak - modern youngster's way to communicate with the world. 07/06/09 12:37pm
en: i wish i had a job, or something that will kill time 07/06/09 12:37pm
en: @tjpip I hear ya. In short though it is reason #1 why we are in trouble. No one knows what the law is or how it got that way 07/06/09 12:37pm
en: If you reply to yourself is it the first sign of madness or #moonfruit 07/06/09 12:37pm
en: @busblog: "this whole citizen journalism concept is fine for about three or four people per town, but that's about it" http://is.gd/1oLis 07/06/09 12:37pm
en: @PantydeLeopard Or a walk in the park with Craig Chaquico on the iPod? 07/06/09 12:37pm
it: Piemonte Chardonnay doc Maestri Italiani 2008 - Premio Douja d'Or 2009 Asti http://tinyurl.com/l88zkj 07/06/09 12:37pm
en: surely you mean '@'? not 'D'? Or am i 'D'umb? 07/06/09 12:37pm
en: Watch what we do as things heat up in Honduras. Do we support lefties or those who prevented takeover? Will Obama side with Chavez et al? 07/06/09 12:37pm
en: Working on my "if i had a gun..." list. Not sure who's first, Amanda Holden or Jeremy Kyle.... 07/06/09 12:37pm
en: School was canceled for the week bc of swine flu. Don't know if it's all of Argentina or just Salta. 07/06/09 12:37pm
en: RT @davemcevers: "Give me coffee or give me death!" Some Famous American. *lollll. Morning Dave* (via @BrentLauren) 07/06/09 12:37pm
en: i love my twittascope today lol, is it just me or are that almost always on point? lol 07/06/09 12:37pm
en: I hope they realise that i was only joking about the camping ticket for sale or, it could be a busy day! 07/06/09 12:37pm
en: Unable to change pic on orkut..... Now is there a problem in opera, website or internet connection......... God knows 07/06/09 12:37pm
en: RT @CarnellJames: Control your destiny or Someone else will..... 07/06/09 12:37pm
en: @ExpoundingMouse So, surely one mouse is astikos and one isn't? Are you the astikos mouse or the...other one? 07/06/09 12:37pm
en: #history does not long entrust the care of #freedom to the weak or the timid. - Dwight D. Eisenhower 07/06/09 12:37pm
en: Do I shoot zombies, play golf, control lives or train my hamster? Decisions, decisions 07/06/09 12:37pm
en: eating my free Muller Rice i grabbed in Leeds Town Centre, not sure if i like it or not :/ 07/06/09 12:37pm
en: http://tinyurl.com/mvh7s5 - Make $1600 in a week? or $500 to $600 a day? from home? Unemployed or even part timers.. 07/06/09 12:37pm
en: The gift of our time is often far greater value than giving money or possessions as it requires selfless focus on another(via @ColinLewis) 07/06/09 12:37pm
en: @sylars_angels hey, you. Moving in or what? I brought my pink carpet. And a new coffee machine. Open up! 07/06/09 12:37pm
en: Some things will not get better or facilitate growth, regardless of how long we hold them, or how sincerely we want them to be good for us. 07/06/09 12:37pm
en: Started my WoW free trial last night, not sure what I am doing but it is kinda cool, and I was doing fairly good, or so I thought, lmao! 07/06/09 12:37pm
en: I could compare my life to Bella's except for the fact that i dont have a Jacob Black or Edward Cullen 07/06/09 12:37pm
en: @cyriel00 It really is much simpler than that. I'm just fascinated by behavior - cause and effect - chance or luck; what motivates someone.. 07/06/09 12:37pm
en: @_Dirty_V Or, ya know, i could sing Prince as my rescue the princess music, "you sexy mutha fucka, shakin that ass" oh it happened... 07/06/09 12:37pm
en: @fredlee As far as search goes. Or, using something like Seesmic or Tweetdeck. Again, my primary filter is just trimming the folks I follow 07/06/09 12:37pm
en: If you see a post from me (or anyone) advertising the 'twitter train', ignore it. Waste of time, I didn't sign up, and yet it still spams... 07/06/09 12:37pm
en: The Black Hills of South Dakota are incredible beauty~ a must see for a vacation with a family or riding a motorcycle. Worth the trip. 07/06/09 12:37pm
en: 7/7 is DR-day-The end of 8 months of work. If it goes wrong will I a)take it like a man or b)cry like a girl+kill everyone with my shoelaces 07/06/09 12:37pm
en: Or ur wife made an appointment with #slimmaker RT @chiefsanjay: Then u've found another GF ;-) @ashumittal @ashumhatre @chiefsanjay 07/06/09 12:37pm
en: is spilled coffee the same as spilled milk...or is it okay to cry over the coffee? 07/06/09 12:37pm
en: @MyLeftPeg Dear Peggy, I have never encountered the word 'gonods' is that Scottish/Scots (pc)? or gonads? Ovaries are gonads too btw. 07/06/09 12:37pm
en: @butterflyylost I didn't know that song either. Or the one by Maroon 5. 07/06/09 12:37pm
en: @KevinJonasJr lol! Is this wake up time or past bedtime? 07/06/09 12:37pm
en: @MrPaulPR Hey boo...How was your holiday...Next time you come out here we need to do lunch or dinner so we can catch up... 07/06/09 12:37pm
en: skype4twitter doesnt work on my account. Isnt it working on everyones or only on me somehow? 07/06/09 12:37pm
en: $2 off any 14" or 16" pizza today! 07/05/09 04:20pm
en: @Wale anything is possible, why don't u try and do it on your 3rd or 4th lp 07/05/09 04:20pm
en: need 25 cents of plot for building house for me in palakkad koduvaur main road. any one has knowledge or contacts or land ? RT @shabsg 07/05/09 04:20pm
en: im being followed by susan swinton??? or is that stalked?? either way i do not know youuuuuuuu! 07/05/09 04:20pm
en: a wedding isn't about the flowers, cake or hall. It's about the love. The love of the bride and groom. The love of family. (Continued) 07/05/09 04:20pm
en: @lilwhitestormy laurel or silver sprung? 07/05/09 04:20pm
: What!?!? 07/05/09 04:20pm
en: i need votes: pink or green polka dots? 07/05/09 04:20pm
en: hmmm... @ADNARAMfemme check with @Amanda310 or @KenLackner ...they might know! 07/05/09 04:20pm
en: @jessicanoone hey!!! How's your holiday going? Wish I was in Crete. It's hot here but there is no sea or swimming pool to jump into :( xxxxx 07/05/09 04:20pm
en: Walmart is freezing cold, I wish I could go get a jacket or something : 07/05/09 04:20pm
en: #jumpoffrules If yall never go out on a date, or if he takes u somewhere and its always at night...guess what? Your a jump! Act accordingly 07/05/09 04:20pm
en: ✝ Daily Word ✝for Sun 7/05/2009 "Here am I Lord, Send Me"-Find out how? Leave feedback or comments- http://ow.ly/gwvv 07/05/09 04:20pm
en: Looking for a mentor in the textile business, or an artist rep. 07/05/09 04:20pm
en: @jm12790 are you shopping now or can you get on? 07/05/09 04:20pm
en: Those of you worried the expanded Academy Awards would leave room for Paul Bart or Megan Fox, breathe easier. http://ow.ly/gwtN 07/05/09 04:20pm
en: Global Domains International Fastest growing online company. Get 3 GDI sign ups in 7 day trial, or we will pay You http://tinyurl.com/cod4e8 07/05/09 04:20pm
en: Sore throat. I dont want to work tonight. I feel out of it. Soup needed. Or spagettios. 07/05/09 04:20pm
en: cake or death? 07/05/09 04:20pm
en: Just deciding wheather or not to subject myself to the New Ice Age movie and the birthday party of a person I dont even know. 07/05/09 04:20pm
en: Truth is I'm a part of you. We've lost the concept of enough. And everything you say or do, can and will be used to.. Anyone? 07/05/09 04:20pm
en: My body didn't like that. And to think that I will run 8 or more miles 6 times in the next 2 months. 07/05/09 04:20pm
en: @DEANNA_NICOLE @jennyjewelz@jusalilthicknez I told jen NY is eating her alive can either make or break u n its breaking her badly. Feel bad 07/05/09 04:20pm
en: Somewhat rested- wow, a big uptick like this is good as work starts tomorrow and I can't nap or space out whenever I feel like it. Boo! 07/05/09 04:20pm
en: For the record, I think women use tears too often as a cop-out. I rarely cry so if you see it, something is REALLY wrong or REALLY right. 07/05/09 04:20pm
en: Brief History of Secret Human Experimentations on Involuntary or ... http://tinyurl.com/n2tawu 07/05/09 04:20pm
en: Anyone seen two cows wandering around Sugarcreek Twp or Bellbrook? DM me http://myloc.me/7P7o 07/05/09 04:20pm
en: @MJinTenn it was like, do you need help with translation or grammar? Then... Whoa bobs your uncle! 07/05/09 04:20pm
en: There is nothing better than good water pressure. shower, kitchen sink, or water hose. Good water pressure is the key... Who with me? 07/05/09 04:20pm
en: Loyalty to petrified opinion never yet broke a chain or freed a human soul in this world--and never will. Mark Twain #quote 07/05/09 04:20pm
en: Hm! I look good today! If someone says "pictures or it didn't happen, I may laugh my ass off." 07/05/09 04:20pm
en: @smileyradioshow im not working so i have tons of free time if you need help with some "projects" or whatever let me know 07/05/09 04:20pm
en: Federer or Roddick? Who you got? 07/05/09 04:20pm
en: Believe it or not, Federer has 35 aces. Roddick 24 07/05/09 04:20pm
en: @toddly00 hehehe. just throw a slice of cheese on his face or slap him with a spatula. 07/05/09 04:20pm
en: @asdfgamy last night i dreamt about Moaning Myrtle from Harry Potter...does that mean i need to go to hogwarts, or to therapy? 07/05/09 04:20pm
en: @theebaddest_ i thought he was in jail or waitressing, or....in a nutward. =/ 07/05/09 04:20pm
en: Getting ready for my big 5-0 birthday bash in Bethany CT: http://ad.vu/h8hd or http://ad.vu/h8hk 07/05/09 04:20pm
en: @suziperry alex ferguson at Wimbledon - does arsene not like tennis or was he not invited ;-) 07/05/09 04:20pm
en: (@ChiDirtyGirl) im uber drained. maybe walk of shame brunch @ cocina de frida or gay beach. any suggestion 07/05/09 04:20pm
en: is going to Austria in 2 days or less. 07/05/09 04:20pm
en: Tired of men who lie or don't keep promises and makin popcorn with my baby 07/05/09 04:20pm
en: Seriously guys I'd like to see Egypt vs Rwanda, anyone know a bar playing it in DC, VA, or MD? Preferrably accessible by Metro... 07/05/09 04:20pm
en: If you have any good pictures of the Marshall County Fireworks or Highport Marina Fireworks- email them to us! We'd love to post them! 07/05/09 04:20pm
en: Weep for the liberation, salvation, transformation, and redemption of America. This could be the year of change, or the year of judgemen ... 07/05/09 04:20pm
en: @Mr_Philosophy uuh....that I've been to or comin up? 07/05/09 04:20pm
en: @rickymar you're either with us or against us, ricky. don't make us smoke you out of your cave. 07/05/09 04:20pm
en: Sucker for punishment or just cheap? Can't believe I'm still letting myself be tortured by "the GIMP", oh, no wait PS costs 3x what I'd pay 07/05/09 04:20pm
en: @Brian_Bee i was jokin, but they can't handle THAT sorta pressure though. or maybe it's just white women. we should get a blk one in there. 07/05/09 04:20pm
en: YUK! @Wil_M: @p7x Apparently it's this little guy. The second one was a trepeflex worm, or something disgusting http://tr.im/qYet 07/05/09 04:20pm
en: Holly Golightly: I SUPPOSE YOU THINK I'M VERY BRAZEN OR TReS FOU OR SOMETHING. 07/05/09 04:20pm
en: RT @mtstanford: I have great respect for one who can admit "I don't know" "I was wrong" and/or "you're right." humility 07/05/09 04:20pm
en: @Raielki Perhaps not - when you said you threw up at the Company Gardens I though you went to the tea garden? Or did you pack a picnic? 07/05/09 04:20pm
en: imagining if john lennon was right in his song....no need for greed or hunger...hmmm 07/05/09 04:20pm
en: my phone is like dead soooo if you try to call or text me and I don't answer then its cuz my phone died 07/05/09 04:20pm
en: taking the bike down to Plymouth for the day...thats where the pilgrims came and started killing indians or founded america, allegedly 07/05/09 04:20pm
en: @brittnicarter cause they have sugar daddys or they daddy's got guap 07/05/09 04:20pm
en: @markklein Interesting concept, but RFID stickers & dedicated scanners are inefficient way 2 do same thing you could do with an app &/or SMS 07/05/09 04:20pm
en: @mussogirlx4 every flitzkin time i stop crying i read something else or think of something else that reminds me of him and i start again 07/05/09 04:19pm
en: broadway get ready for me cause her I come. one way or another ill be on that stage! 07/05/09 04:19pm
en: RT @DivasMistress: I'm 30X yrs old been married for 10yrs I aint sat on no other dingaling or sucked 1 or kissed/lick<good morning! Wow!Lmao 07/05/09 04:19pm
en: Getting on a plane. Heading to California desert for two weeks. Need peyote. And/or Guatemalan insanity pepper. 07/05/09 04:19pm
en: @dNeero Assuming I was not informed ahead of time about the charge for coming late or missing the doctor's appointment, I wouldn't pay. 07/05/09 04:19pm
en: Sunday brunch at Paggi House! the patio is shaded or we have a few seats left inside the house. Call to reserve 512.473.3700 07/05/09 04:19pm
en: there's something really wrong and painful inside my chest. I hope it's not cancer or an alien. Gonna see a doctor ASAP if I can. >_> 07/05/09 04:19pm
en: wondering if math quiz is tomorrow or on friday. :O 07/05/09 04:19pm
en: @Staash see, for example, Dan Savage, or any other of many QM sacred cows. Or the considerable literature denying the possibility of bisex. 07/05/09 04:19pm
en: does anyone specialize in interim finance agency? location uk or europe 07/05/09 04:19pm
nl: @penguingeek PC or laptop? 07/05/09 04:19pm
en: An anagram, "reef." Or a made-up word, "blerdonk." Or... the tech world gets a lot of mileage out of fuzzy definitions of "op 07/05/09 04:19pm
en: Obama change prohibition laws and save our country Must choose healthcare or babysitting Which is more important? 07/05/09 04:19pm
en: thinking of ordering dinner hmmm or should I go to sultan center! 07/05/09 04:19pm
en: @p7x Apparently it's this little guy. The second one was a trepeflex worm, or something disgusting http://tr.im/qYet 07/05/09 04:19pm
en: I don't know if I should feel up or down 07/05/09 04:19pm
en: @carolynda I'm sure you'll keep me posted on his current whereabouts. Whether I like it or not. Lol. I'll post accordingly. 07/05/09 04:19pm
en: @Raielki Perhaps not - when you said you ate at the Company Gardens I though you went to the tea garden? Or did you pack a picnic? 07/05/09 04:19pm
en: Woke up with a slight headache. Don't know if it was the alcohol or a lack of substantial sleep. Either way, ow. 07/05/09 04:19pm
en: Cleared a blocked drain, tended to 30+ tomato plants, repaired generator, time to put my feet up for an hour or so. 07/05/09 04:19pm
en: UK spy chief 'exposed' on Facebook: wife post pics of family, home, vacation spots-Axe to grind or just stupid http://tinyurl.com/lfbu5c 07/05/09 04:19pm
en: @JohnnyHorror30 I'm not really sure yet. It's hot and I don't mix well with the heat. Any plans? Or just relaxing? 07/05/09 04:19pm
en: This must be pick on Tae day or something. You bitches can kick boulders with that. You're NOT ruining my bday weekend. SO BLAHDOW. 07/05/09 04:19pm
en: Pro Tip: The previously-Safari-only selector "body:first-of-type #id or .class {property:value;}" is no longer Safari-only. FF3.5 rocks it. 07/05/09 04:19pm
en: stark should smile more has a gorge smile<3 and gain a few pouds,muscle or not,he doesn't look 30,more like prime school lol 07/05/09 04:19pm
en: @childsplayx2 If I am doing the dishes/cooking/baking.. or anything else in the kitchen... the laptop comes with me. LOL 07/05/09 04:19pm
en: doesn't watch tennis very much, but is it just me or does the "Rolex Official Review" look like a graphic produced by a Commodore 64? 07/05/09 04:19pm
en: @TheFantasyFix - DOH! sry, I live in SD, U're rt. I plan on diving the cove ths week or nxt. i'll try George's out, thx 4 the tip! 07/05/09 04:19pm
en: @shiebabyy if my tita will push through, well my tito actually! I will def fly- with or without momy haha!sa streets ng maynila ako sleep 07/05/09 04:19pm
en: u'll have 2 unlearn everythin u've learnt, or Lrn 2 apply it within a perspective u've bn conditioned to abhor. only then will u Understand 07/05/09 04:19pm
en: Free Fill Dirt (Tualatin): I have two or three pickup loads of good fill dirt that was removed for a french drain system. dirt is located.. 07/05/09 04:19pm
en: holiday w-ends make me MIA from my social life online :) enjoying a day of nothing! and wishing i was in OR watching @mgiraudofficial 07/05/09 04:19pm
It is on the stre..: 07/05/09 04:19pm
en: @shrick yeah nothing like changing my icon color to make me feel better about not supporting their cause with action or monetary support :D 07/05/09 04:19pm
en: Or is this earth. I cant remember. The boss looks really awesome 07/05/09 09:32am
en: @layeye i believe the technical term for the 'funnel' is a buster or lampshade collar 07/05/09 09:32am
en: @Chocfoof stay in offline or away so she can't reach u or think that u're not there!!! 07/05/09 09:32am
en: Unplugging my internet today. I'll be rejoining the world around 6 or 7. 07/05/09 09:32am
en: Can't sleep. A problem, or an opportunity? 07/05/09 09:32am
en: cannot find sleep.... or maybe it cannot find her; I'm not sure where the authority lies on this issue. :-/ 07/05/09 09:32am
en: Sun is shining in Hamburg. We're heading for a walk at Elbe or a flea market in Schanze... 07/05/09 09:32am
en: The Essential Michael Jackson .. $ 128. http://220.227.31.87/dashgo_wr/p/47 or RT + $buy @twitty_test03 Sun 3:02pm 07/05/09 09:32am
en: Coleman Free Standing Tent Fan Coleman Free Standing Tent .. $ 143. http://220.227.31.87/dashgo_wr/p/25 or RT + $buy @v_dashgo Sun 3:02pm 07/05/09 09:32am
en: @schenky i.e. No beer for us? Or are you coming for Hillsong catchups? 07/05/09 09:32am
en: Good morning fellow tweets, hungover or not 07/05/09 09:32am
en: tweet_testing_one-tiger test.. $ 55. http://220.227.31.87/dashgo_wr/p/20 or RT + $buy @twitty_test02 Sun 3:02pm 07/05/09 09:32am
en: I want 7 000 000 000 new followers b4 2015. NOT! But I want this no. w access 2 The Web. If u have a scheme 4 that, tweet. Or #stfu #gtfo ! 07/05/09 09:32am
en: #shortstackonrove #shortstackonrove #shortstackonrove #shortstackonrove #shortstackonrove for trending topic tonight! do it or die!xx 07/05/09 09:32am
en: You can be a Sweet Dream or a Beautiful Nightmare......either way I dont wanna wake up from <3 YOU <3 07/05/09 09:32am
en: @eggiepuff Hi! I took a nap, did some exercise & talked on the phone (remember that?) w a friend who doesn't tweet or compute. 07/05/09 09:31am
en: @joek949 Some would assert that's my permanent state--without benefit of enhancement. Or that I just need a good sorting out. Of Late? Hmmm. 07/05/09 09:31am
en: sunny day, blue sky. first breakfast or bathroom.. mmh.. bathroom wins! :D 07/05/09 09:31am
en: @shwood side "20" should have something like a "2" or a "3" next to it. This ensures that there is not a low half and a 07/05/09 09:31am
en: @max99x don't think it's possible to explain or even understand them Max! 07/05/09 09:31am
en: @parboo Great! Feel free to mirth away! Or grrr! ;) @graphiquillan @karenstrunks @benjibrum 07/05/09 09:31am
en: @erniehalter ~ mom says flu symptns r aches,fever,chills &chest conjestion. U prob hv sinus infectn or cold. 07/05/09 09:31am
en: ..or not...this slow-as-hell -connection doesn't upload the pic... 07/05/09 09:31am
no: @tataatataa best friend n girl or boy friend wright? 07/05/09 09:31am
en: @GioPino2689 Woah someones awake a little late.. or early? hmm w/e 07/05/09 09:31am
en: If you want to see my pics or get to know me check out my profile http://tinyurl.com/n4zg6r getting of my computer so text me if you nee ... 07/05/09 09:31am
en: @nutsjel @orphan_annie The Hangover plays at the Munt at 14:45 or 17:10...which time is best for you both? 07/05/09 09:31am
en: "It matters only that you manifest your genius; it doesn't matter when. It's never too late or too early." - Mark Victor Hansen #quote 07/05/09 09:31am
en: @Tellybelly1 Or, I can make a Canadian Flag design instead...white & red toppings I have. I think I would get some strange looks tho...lol! 07/04/09 01:25am
en: yes, even on holiday weekends ---> action-packed autoresponders in 72 hours or less! www.72HourBrainstorm.com 07/04/09 01:25am
en: can't even see pch anymore. need a lot more wind or rain to get rid of these clouds. http://mypict.me/7qcG 07/04/09 01:25am
en: Sausage pizza,cheezits, and dasani...or drinks and formaggios with a man...hmmm bygolly,I think the cheezeits have dunnit! 07/04/09 01:25am
en: @MoscowMad oh okay, I just made one I dunno if it's wack or not 07/04/09 01:25am
en: @juhidee119 ohh puhleez; rents r the ones that have ALWAYS said school comes first! i mean they can atleast wait 2 or 3 yrs more 07/04/09 01:25am
en: @maureenjohnson Will either you or john green tell me how the heck this whole thing started? 07/04/09 01:25am
en: do i need to do debt relief or debt consolidation and what best companies?: because i am struggling in money rig.. http://tinyurl.com/koaaak 07/04/09 01:25am
en: ok so REALLY shooting vid soon lol talk about puting things off, beach and training scenes today, no$ so no fly chix or lines of coke for me 07/04/09 01:25am
en: @Pogue - have you searched for these on Google? I betcha some use the same "handles/screen names" other places too or on a website. 07/04/09 01:25am
en: i mad someone upset and idk if she wants me to make her happy again or right now 07/04/09 01:25am
nl: @MzSuiGeneris LOL, or is it "heffa"? hee hee 07/04/09 01:25am
en: Im always here, no matter if I don't say a word... I'm always there, or wherever you believe I do 07/04/09 01:25am
en: @FOXSPORTSAZ Is the sound bad or is it just me/Qwest? I'm watching on non hi-def. 07/04/09 01:25am
en: Uh oh...hubby has a sore throat and runny nose...anyone want to take odds on how long it takes for me to get it too...or the ds? Yuck 07/04/09 01:25am
en: I am really wanting that new Hummer or that new BMW that i just went and looked at! I can almost taste it! haha 07/04/09 01:25am
en: @tommcfly Who do you prefer, to Alice or Rosalie? 07/04/09 01:25am
en: Can somebody tell me y @sophysophia just pop up @ my door talk'n about open the door or maybe u can tell me @ITs_JaiAsh 07/04/09 01:25am
: Put your phone away until ten or I am breaking your thumbs. 07/04/09 01:25am
en: @tommcfly TOOOOOOOOOOMMMM PLEAASE! I keep my hair black as is or paint it to blond? What do you think? 07/04/09 01:25am
en: @ladyfoursquare when I was last at Therapy, it was open til 330 or 4. stopped serving at 2, I believe. 07/04/09 01:25am
en: GOOD DAY ,OR NIGHT , TO YOU TWITTER !!!! 07/04/09 01:25am
en: cut me in or cut it out!! I need my cut ..... alwayz! 07/04/09 01:25am
en: @LarryDwyer I'm prob gonna stay in the black rock area or go to @clublo. What's the story for tomorrow? 07/04/09 01:25am
en: @PorschePixie Who's going to jump on my back when I am trying to Bowl or shoot pool or dunk me under the water in the swimming pool????? 07/04/09 01:25am
en: @RodneyRamsey So, Public Enemies. Pick a side. (Or two sides if you order the combo.) 07/04/09 01:25am
en: Never underestimate your problem or your ability to deal with it 07/04/09 01:25am
en: @tintri i love milk. not vitamin D tho, 2% or lower, but my fave is 1/2% 07/04/09 01:25am
en: Listening to: @starmike w/ @veronica and @extralife on Warcast Episode 85 (iTunes or http://tr.im/qPpD). Happy 4th anniversary Warcast! 07/04/09 01:25am
en: @kirskie daym can i get a bigger version of that picture? or maybe a closer up version? i need it for my....uh...i cant think of anythin. 07/04/09 01:25am
en: @_kristenann You don't understand! Some huge branch or something just went WHAM into my wall/windows. Hahaha, I jumped. Miss you too! 07/04/09 01:25am
en: @BeastieBQYZ you can use a youtube link or upload a mp3, the link to do that is under where u put in the name and stuff 07/04/09 01:25am
en: @RobCometX or if there is a error sign near the bottom... on internet explorer. It doesn't seem to be working in Safari but is in Firefox 07/04/09 01:25am
en: RT Iran Voices! Green Revolution will succeed with or without the help of western media #IranElection 07/04/09 01:24am
en: Photo: HOME SCHWEEET HOME For like… a whole damn week. Call me or Text me and I will work you into my busy... http://tumblr.com/xzw28ewc1 07/04/09 01:24am
en: There is something about fields of wheat or grass that reminds me of the sea. Something that has captured the eye of many a director. 07/04/09 01:24am
en: @ochoNFLcinco85 Stop The BullSh@t Homie The Gig Is Up u Had A Little Fun Get a New Hobby! Or Better Yet a F*cking LIFE! 07/04/09 01:24am
en: @jessespector or gone with cordero instead of weathers, who pujols owns. 9 for 18 vs. 07/04/09 01:24am
en: Regardless of what u r going thru 2day, the fact that ur going thru it..not defeated, destroyed or killed by it..is cause 4 rejoicin right? 07/04/09 01:24am
en: @ragouri I got your back, buddy. Or your barn. Whatever. 07/04/09 01:24am
en: My FUCKING disgust with SPAC's ever changing alcohol policy will never end, or cease to enrage me. Note: I am not drunk. 07/04/09 01:24am
en: @AliAdler. I see him as a tragic hero, with flaws and greatness. But so sad that his father and so many others used him or didn't care enuf. 07/04/09 01:24am
en: @ajseidl Has Magic gotten huge or is it me? 07/04/09 01:24am
en: today is M-I-N-E!!!!! since i started work i haven't been able to workout or do my Bible study! mine i tell you- MINE!!!!!! 07/04/09 01:24am
en: Just watched the video for #"Best I Ever Had". Uhm...there's irony; and then there's bullshit. Can we get RT! or someone to do a re-shoot? 07/04/09 01:24am
en: Why do i have twitter? Nobody cares what im eating or what im watching on tv! 07/04/09 01:24am
en: On the way to panata and gawain in Beaverton, OR http://loopt.us/Bep7Ww.t 07/04/09 01:24am
en: Happy 4th everyone...! Be Safe! No D.U.I.'s or D.W.I.'s I will hollar after my show tomorrow. Peace! 07/04/09 01:24am
en: @RupertAlistair really? I'm not sure if that's a compliment or not... Is she pretty? 07/04/09 01:24am
en: haha then like 10 minutes later I was like "whoa it smells really good in here... did you fart or something?" :D 07/04/09 01:24am
en: A B.A. in Pol.Sci and I'm not interested in stats...or politics. Go figure. 07/04/09 01:24am
en: @Kells1 mmmm. Does the trick (or at least a good sleep) everytime 07/04/09 01:24am
en: @NancyLeeGrahn LOL! I've been at the point for a long time to where I refuse to watch or listen to anything she says b/c IMO she's just this 07/04/09 01:24am
en: Thing №234,447 that I love about life in the desert: When it rains, it RAINS. No drizzly shit. It goes big or goes home. #phx #mesa #fb 07/04/09 01:24am
en: I really need to catch up on my movies this weekend. Any suggestions or warnings? 07/04/09 01:24am
en: @jenthegingerkid That's kinda the point. Fiery, though, rather than truly painful. Or so I've been told. 07/04/09 01:24am
en: dear humanity. independence day is not an excuse to light yourself or neighbors on fire. 07/04/09 01:24am
en: I can't help but feel like something big is gonna go down in the Omaha Metro Area tonight. Big and bad. Or at the very least, not good. 07/04/09 01:24am
en: @rael saw that episode of Phineas and Ferb today. guinea pigs probably complaining about food or hard edges in cage. 07/04/09 01:24am
en: Rehobeth Beach 4th of july be there or not your choice but Ima be there 07/04/09 01:24am
en: @mrmannycan Last I saw of her, at the UN asking that all nukes be abolished or something, she looked as good as any conservative woman. 07/04/09 01:24am
en: as i am, is how you take me never try to push or make me different when i talk you listen to me, 07/04/09 01:24am
en: my condo appraised for 110K less than I paid for it 2 yrs ago Good or bad news? Im not selling so I guess its good news for me, bad for USA 07/04/09 01:24am
en: @lindseylauren anything that helps children or adults in poverty in third world countries 07/04/09 01:24am
en: @johnleesandiego I'm tired of people making his teleprompter use an issue. It's not like he's banging hookers or cheating on his wife... 07/04/09 01:24am
en: @MrBillFox you are too funny with your home videos!!! Are you on a road trip or what??? 07/04/09 01:24am
en: omg this unessesary iphone drama doesnt even stop! havent gotten approved or declined. 07/04/09 01:24am
en: Love should last a life or at least a week 07/04/09 01:24am
en: @30SECONDSTOMARS do you guys respond any coment or your twitter is close to reply? lol just wanna know who's posting tonight xx 07/04/09 01:24am
en: @Hottycruiser hey where's my new kids or are hey behaved now and you changed your mind? 07/04/09 01:24am
en: @MrDavidNguy3n aww but who's going to eat Brodards with me? or com tam or pho...or some #moonfruit !! feel better soon! 07/04/09 01:24am
en: PARENTS: If a child unexpectedly starts SHOUTING, YELLING, or becomes highly AGGRESSIVE, this may be a CRY 4 HELP so please LISTEN CLOSELY. 07/04/09 01:24am
en: @ThisIsRobThomas ROCK - Does she or doesn't she? lolol there are hundreds of them! 07/04/09 01:24am
en: playing Laura Branigan's Gloria on her Birthday 7/3. She is so missed! '57 - '04, Great Female Vocalist. Play Gloria or Self Control tonite! 07/04/09 01:24am
: reading blogs of Gavin Newsom 07/04/09 01:24am
en: Is Albert Pujols a beast or what? Lol. He makes it look so easy. 07/04/09 01:24am
en: @myrishizu now you h1n1 no need ambulance already. just go polyclinic or h1n1 ready clinics can liao. ;D 07/04/09 01:24am
en: @brookedeline Or if you prefer i will give you my email address and you could send it there. That way you dont have to worry about some 07/04/09 01:24am
en: first: the scarfing of the tuna fish sandwich. then: the washing of one or more mini coopers. followed by: beer and rock band. questions? 07/04/09 01:24am
it: Error! Query instrument or run failure: No data transferred from IL34 for 090702_IL34_3268 in /staging/IL34/incoming/090702_IL34_3268 07/04/09 01:24am
en: Just think about this - people run those businesses - everyone, even a prime minister, or a big corporate boss, can loose their job 07/04/09 01:24am
en: in other words: everybody twitt something about Cobra Starship or Cobra Starship in it 07/04/09 01:24am
en: @Kaplan well maybe Willow did get knocked up by A-Rod. Letterman = brilliant and/or psychic?!? 07/04/09 01:24am
en: Note from Dave :: #30 :: I may be poor in Money ... but I am rich in Love ... or that's what Logan tells me ... 07/04/09 01:24am
en: "Every adversity, every failure, every heartache carries w/ it the seed on an equal or greater benefit" 07/04/09 01:24am
en: Been trying to sleep for 3 hours and it's not working. This better be a good day or someone's going to regret I couldn't close my eyes! 07/04/09 01:24am
en: @brokos U have 2 stand up on your seat and yell, "hit it 2 me!" works best if u r a young kid or good looking girl. Might work 4 you. 07/04/09 01:24am
en: so no i.d. or license. but fuck it party at the apartment! 07/04/09 01:24am
en: Buca has excellent gluten free options. Talk to your waitperson or manager. Garlic mashed potatoes are my fave! #glutenfree 07/04/09 01:24am
en: It is said, "Never complain or explain". Let me tell why this is crap. 07/04/09 01:24am
en: is deep in the midst of the academic equivalent of the-chicken-or-the-egg argument. 07/04/09 01:24am
en: Just got home, checked the game on my iPod touch, and Albert jacks a salami. Is life good or what? God bless him. #stlcards 07/04/09 01:24am
en: OMG these crazy ppl n this neighborhood I don't kno if they shootin fireworks or gunshots. I would like 2 get some sleep tonight 07/04/09 01:24am
en: I haven't read anything in two days. I should have exploded... or something... by now. Why haven't I? 07/04/09 01:24am
en: Fitchbug. Had a bad day 2day and my TT was awful. Not feeling great or feeling it. Classic Longsjo. 07/04/09 01:24am
en: Does anyone remember Pepsi Clear? Or did I just make that up? 07/04/09 01:24am
en: @Shontelle_Layne or YELLLLERR as you call it :) 07/04/09 01:24am
en: @Jipsi damn 140-character limit! Oh well... SMILE!!! Or pour a glass of wine and invite me to Stickam. Or BOTH!!! 07/04/09 01:24am
en: @childsplayx2 are we human, or are we #moonfruit? 07/04/09 01:24am

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Non-clinical, productivity

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Comments

Whether you like the product design or not, Things (culturedcode) attempts to try and minimize task clutter by limiting your focus to certain tasks in three ways: 1) a powerful “today” filter implemented at the top layer that only lists tasks that you have deemed critical to do today (i.e. your top three) 2) an “areas” concept which I believe many people have been using to group tasks/projects that fall into the biggest parts of their life (i.e. research, writing, networking, personal finances, health and wellness, etc.) 3) in addition to the “today” filter, the ability to categorize a task as something that you shouldn’t even see until Friday, or as a task that you will think about again “Someday” has helped me tremendously to still ubiquitously capture, but not be drowned/distracted by all the thoughts in my head.

Comment by rewards on January 9, 2009 @ 11:33 pm

@rewards: Funny you should say. I have started using Things, and I feel it has reduced my task friction a lot. I am planning to write a recommendation soon.

Comment by cris on January 13, 2009 @ 9:16 am

@cris: I started using Things when I realized that I was “overplanning” with iGTD. When it was clear that iGTD development was dead, I searched for a task manager that could integrate with iPhone/iTouch which meant either OmniFocus or Things. Since OmniFocus looked like the same trap (and was twice the price), I tried Things which seemed to have a different design philosophy. Been happy for the most part, but I’m still hesitant to upgrade to the iPhone/iTouch v1.3 (v1.2 still has some synching problems, but it sounds like people are having more troubles with 1.3).

Comment by rewards on January 13, 2009 @ 10:41 pm

Too funny… I’d originally wandered on your blog some months ago when first discovering GTD and trying to implement, and now I return to it as I’m precisely experiencing what rewards describes: the latest versions of Things (desktop/iPhone) crash very badly and messed up with my sacrosanct task list! To give some context, I’m working on finishing a Ph.D. in the humanities before going to medical school starting this summer… this weirdness in my purposes imposes some tricky requirements on task management, but mostly GTD has been helping a lot. My physical setup is solid (well, at least was until my adorable wife dumped everything I hadn’t “processed” yet onto my desk, turning my entire work area into an inbox…), but I’m still procrastinating a lot through lack of a decent electronic setup. I liked Midnight Inbox quite a bit, but both the rigidity and bugginess made me drop it quite fast; I do own OmniFocus on desktop+iPhone and may return to it shortly (as in: tonight) simply because of the solidity of the software, but I’m really not a fan of the “perspectives” and the general complexity. I did try the GTD-recommended setup on a Mac from David Allen Co., i.e. Entourage, which worked for me for a very specific project but… I hate Entourage. It did reinforce though the need for the most simplistic of software for an accurate GTD setup. In this spirit, I’m trying TaskPaper and I’m liking it a lot despite its austerity, but I cannot really do without iPhone corresponding application those days, so I might have to wait a few months to get full use out of it…
So OmniFocus really that good? How do you use it (and I realise as I’m typing that that I’ll have to go and look at your other posts!)? How do you integrate OF with OmniPlan which I’ve noticed you said you’re using to keep your thesis on track?

Thanks for the great blog!

Comment by hypotyposis on January 27, 2009 @ 3:51 pm

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Simplify by reducing task clutter

Focussed clutter

The problem:

The solution:

The result:

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